Document log

The document log is a very helpful tool to analyze and trace changes, modifications and actions that were made within a document. It enables project members and especially project managers to always insure that each step during editing processes of all types of documents can be tracked and trace back to the person who modified the document in question and when each modification took place. This function therefore insures that no information is lost and that it can be restored if necessary.

In order to show the log information of a specific document or correspondence you first need to select the file within the respective view / folder or open the document in either read or edit mode. Next expand the selection options within the "Action"-button positioned in the action bar and select the option "Show document log". The following window will open on top of your PIRS content screen.

Three fields are displayed within a PIRS document log window. The top field will always show the creation date of the document as well as its creator and the date when the document has last been modified as well as by whom it was modified.

The second field presents you with a table listing all document modifications and actions such as if a value field has been filled with information. It includes the date a modification was made, the specific field that was modified as well as the responsible project member.

Within the third field the actual modification of the selected table entry will be displayed showing you not only the modified field name, the modifier and the date of the modification but also the original as well as new value of the field in question.